Cockpit Mail - Privacy policy

Effective 16 October 2026. Cockpit Mail home

Cockpit Mail is a private tool used by one person, its owner, to let the owner's personal AI assistant work with the owner's own Gmail. It has no other users. This policy explains what Google user data it accesses and what happens to that data.

What Google data it accesses

• The owner's personal Gmail accounts: read-only access (gmail.readonly) to messages, labels and attachments, so the assistant can search and read mail when the owner asks it to. Google itself prevents this access from sending, changing or deleting anything.
• The assistant's own mailbox: read, send and organise access (gmail.modify), so the assistant can send the owner notes and keep its own mailbox tidy. This access cannot permanently delete mail.

It does not access contacts, calendars, files or any other Google data.

How the data is used

Only to do what the owner asks: find, read and summarise the owner's mail, save an attachment the owner asks for, and send the owner messages. Mail is fetched from Google on demand, directly to the owner's own computer.

To answer the owner's request, the text of the messages the assistant reads is passed to the AI service the owner uses for the assistant (currently Anthropic's Claude and OpenAI), under the owner's own accounts with those services. Nothing is passed to anyone else.

Sharing

Google user data is not sold, not shared with anyone other than the AI services above, not used for advertising, and not used by Cockpit Mail to develop, improve or train artificial-intelligence or machine-learning models.

Cockpit Mail's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Storage and security

• The Google sign-ins are stored only on the owner's computer, in a protected folder the AI assistant itself is blocked from reading.
• Cockpit Mail keeps no separate copy of the owner's mailbox. Copies exist only in the assistant's conversation history on the owner's computer, in attachments the owner asks to save, and in the owner's own encrypted backups.
• It keeps a log of the messages it sends and the changes it makes in its own mailbox.

Retention and removal

The owner can withdraw Cockpit Mail's access at any time at myaccount.google.com/permissions; access stops immediately. Local records stay on the owner's computer until the owner deletes them.

This website

These pages set no cookies, run no analytics and collect nothing. The hosting provider, Cloudflare, processes standard connection data in order to serve them.

Changes and contact

Any change to this policy will be published on this page with a new effective date. Questions: dango.almarzooqi@gmail.com